09 Jul Annual General Meeting 2016
Annual General Meeting 2016
Notice of the 2016 Annual General Meeting for the
Wedge Island Protection Association.
Date: Wednesday 27th July 2016
Time: 6.30pm to 9.30pm, starting at 7.00pm
Place: Herb Graham Recreation Centre
38 Ashbury Crescent
Mirrabooka WA 6061
Members are encouraged to attend this meeting to vote in the elections for office bearers, and to
hear of the events and activities planned for the coming year.
Several motions will be put to the meeting, more details in this notice.
Members unable to attend are requested to complete a proxy form so that full voting numbers
will be available for the meeting.
WIPA needs your help
There are some vacancies on the executive committee, and members need to step up where
they can help and share the load. A strong working committee is key to our fight for the Wedge
shack settlement.
There are also some sub-committees operating and planned that are in need of members to
assist in various one-off and continuous projects and activities.
Vacancies on the WIPA Executive Committee
There is expected to be a number of vacancies on the WIPA Executive Committee at this year’s
AGM, and all members are strongly encouraged to look at how they can support WIPA by
nominating for a position.
WIPA has played a vital part in lease extensions through the petitions to Parliament, meetings
and approaches to the various Environment Ministers over many years, and negotiations and
interaction with DPaW. With no WIPA there would be no recreational shacks at Wedge
remaining.
Over the years the membership of WIPA has been really supportive and encouraging of the committee. A strong WIPA Executive Committee is crucial to our ongoing fight for Wedge. Unfortunately through business and personal commitments, there will be several vacancies on the executive committee.
These vacancies present an opportunity for new people to come onto the committee, and new people means new energy, focus and ideas. An outline of what is required as a committee member is follows – members are encouraged to review this and see how they might make a contribution to WIP by being a committee member.
EXECUTIVE COMMITTEE:
There shall be a Committee comprising nine (9) members, all of whom shall be dwelling owners.
The President/Chairperson, Vice-President, Secretary, Treasurer and five (5) committee persons shall be known as the Executive Committee.
The committee members shall not be entitled to any remuneration or payment for their services, but may claim re-imbursement for expenditure incurred for attendance at executive meetings on provision of receipts.
The President/Chairperson, Vice-President, Secretary, Treasurer and the five committee members shall be elected at the Annual General Meeting and shall hold office until such time as a properly constituted Annual General meeting can be held in accordance with clause 15 Voting.
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WIPA Committee
What’s involved in being a Committee Member ?
Three key considerations for Committee members:
1. Attend Committee Meetings
– Attend bi-monthly Committee Meetings, usually about 2 to 3 hours
– Contribute to discussions on various activities and projects, such as interaction with DPaW, Shire of Dandaragan projects, other government agencies
– Bring your views and opinions to the meetings and voice them – a fresh and different perspective enhances effectiveness of the Committee
– Forward planning for events and activities
– Preparation of communications to members, and notices to wider shack community and the general public
– Participate in strategy and planning workshops.
2. Major Events and Activities
Participate on sub-committees for major events and activities; for 2016/2017 these include:
– Building Assessment Advisory/Coordination
– Clean Up Australia Day 2017
3. Community Events
– Participate with planning of events such as the Cricket Match, Fun Run, Easter Ball and fund-raising events
– Assist with setup and conducting these events on the day
What makes a good Committee Member ?
– Desire to fight for the retention of our community and shacks at Wedge
– Enthusiasm and commitment to attend and contribute at committee meetings
– Prepared to help with community events
– Access to email and other computer facilities.
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PROXY FROM
ANNUAL GENERAL MEETING 2016
I, …………………………………………….. of Shack ………………….
Hereby nominate:
………………………………………………. of Shack ………………….
as my proxy at the 2016 Annual General Meeting.
SIGNED: …………………………………………….
DATE: …………………………..